Leek HC GDPR Info

Posted by Andy Spragg on 15 May 2018

Leek Hockey Club General Data Protection Regulation (GDPR)



As you may know the General Data Protection Regulation comes into force 25 May 2018 and we, as an organisation processing personal data, must comply with this legislation. We are, of course,
already required to process data in accordance with the UK Data Protection Act, but GDPR does
introduce a number of new or enhanced requirements.

Personal data is anything that enables an individual to be identified – including a name, an e-mail
address, and so on. GDPR requires that we identify the legal basis on which we process your personal data.

We need to process personal data in order to efficiently run the Leek Hockey Club and the legal basis that applies to us is Consent. This requires us to gain your consent, in a verifiable way, to process your personal data.

We are also required to identify what we will use your personal data for, which we explain in further detail below.

Why we need your personal data and what we will do with it

We need your personal data in order to run the Leek Hockey Club, which includes contacting you regarding hockey matters; contacting you about playing, training, events, news; notifying you of information relevant to Leek Hockey Club and Hockey in general.

Where we hold personal data for a person under 18 years old, we will seek approval from a parent
or guardian, to process such data.

What do we hold

The information that we hold is some or all of the following:

• Full name

• Address

• E-mail address(es)

• Phone numbers

• Date of birth 

• Medical information 

All the information that is added in your online profile, through our ClubBuzz website.

We recommend that you login to the Leek Hockey Club website and update/amend your details should you require.  We also recommend that you regularly update your password.

The website is run through ClubBuzz, ClubBuzz is an approved partner of the England Hockey General Data Protection Regulation (GDPR) compliant scheme.

How we store or process information

We will store or process information via the Leek Hockey Club website, currently operated on our behalf by ClubBuzz. Members have restricted access rights to the website to enable us to operate in compliance with GDPR and data protection.

When we communicate to the membership by bulk e-mail we will hide the e-mail addresses by using the Blind Carbon Copy (BCC) facility to ensure that we do not divulge members’ e-mail addresses to those who do not have a need to know.

Your rights

You have the right to ask us to ensure that the information that we keep relating to you is correct; is only used for the purposes that we have identified (above); is not kept for longer than is necessary; and will be deleted upon request. You also have the right to ask us what personal information we hold relating to you.

You also have the right to access, correct, sometimes delete and restrict the personal information we use via your online profile through the website. 

In addition, you have a right to complain to us and to the Club's Data Controller via email leekhcwelfare@gmail.com

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Contact us today if you are interested in finding out more about our club either as a player, official, coach or volunteer.

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© 2013 - 2018 Leek Hockey Club. All rights reserved.

To contact your Data Controller, click here

If you wish to withdraw consent from us holding your personal data please email leekhcwelfare@gmail.com requesting your data be removed from the site. However, this will only be possible if you cease your membership.

In addition, if you wish to exercise your right to be forgotten please click here

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Details of Data Controller are

Name: Andy Spragg

Email: andy.spragg@gmail.com